6 Rent Collection Tools That Save Landlords Hours Every Month

Automated rent collection isn’t just convenient anymore; it’s critical for UK landlords who want steady cash flow, fewer late payments, and hands-off management. Relying on manual tracking, bank transfers, or chasing tenants every month creates delays, errors, and unnecessary friction.

The good news? A range of purpose-built systems now handle rent collection automatically through bank connections, payment links, or built-in reconciliation so you can focus on scaling your property business, not chasing payments.

In this guide, we’ve reviewed 6 rent collection systems that are built to streamline landlord operations. Each tool offers different levels of automation, integration, and compliance all designed to reduce effort and improve reliability.

For every system, you’ll get:

• What it does best and who it’s ideal for
• Key features that support automated rent collection
• Pros, cons, and pricing details
• Real-world use cases to help you choose confidently

Whether you manage five tenants or five hundred, this blog will help you pick a rent collection system that fits your workflow and cuts the hassle.

1. Finexer

Bank-to-bank automated rent collection that slashes fees and goes live in days.

Best For

Landlords, letting agents, and BTR portfolios that want near-instant payouts and up to 90 % savings on transaction costs versus cards or Direct Debits.

Key Features

• Real-Time Settlement & Auto-Reconciliation: Funds clear within minutes and post to the right tenant ledger automatically.
• Automated Rent Collection via Open Banking: Tenants pay directly from their bank using secure, frictionless account-to-account (A2A) transfers.
• Request to Pay Integration: Send actionable rent requests that tenants can approve instantly in their banking app, no chasing or manual reminders.
• 99 % UK Bank Coverage & PSD2 Compliance: Strong Customer Authentication protects landlord cash flow and tenant data.

Pros

• Up to 90 % lower fees than card payments.
• Instant cash flow boosts for rent-dependent landlords.
• White-label option keeps your brand front and centre.
• FCA-authorised rails and encrypted API.

Cons

• Recurring pull requires tenant re-authorisation (A2A rails).
• Tenant education is needed if unfamiliar with Open Banking flows.

Pricing

• No setup or cancellation fees, pay only per successful transaction.
• Tiered volume discounts for multi-unit portfolios.

Ideal Use Cases

Property managers looking to replace costly card processors, landlords seeking same-day rent settlement, and agencies wanting a branded automated rent collection flow that passengers seamlessly into existing portals.

“Our business isn’t about the volume of consents it’s about delivering high-quality services to some of the biggest names in the industry. We needed a partner who understood the importance of providing business-focused solutions, and Finexer joined us on that journey.” 
Penny Phillips, Chief Commercial Officer at Sysynkt.

2.PayProp

End-to-end platform that handles automated rent collection, reconciliation, and payouts for letting agents.

Best For

UK letting agencies and portfolio managers who need a single system to collect rent, split payments to landlords, pay contractors, and generate instant statements.

Key Features

• Automated Rent & Fee Collection: Pulls tenant payments, allocates fees, and pays landlords in one sweep.
• Bank-Level Reconciliation: Matches each rent payment to the right tenant and property in real time.
• Same-Day Payouts via Faster Payments: Landlords receive funds the day rent is received—no batch delays.
• Integrated Arrears Workflows: Auto-sends late reminders, calculates interest, and tracks promises to pay.
• Detailed Statements & Audit Trail: One-click reports satisfy client-money regulations and year-end accounting.

Pros

• Reduces rent-day admin by up to 90%.
• Creates landlord and tenant portals for self-service visibility.
• FCA-regulated client-account structure safeguards funds.
• Scales easily from 50 to 5,000 units without extra staff.

Cons

• Pricing is percentage-based, which can add up on high-value rentals.
• Best suited to agencies; less flexible for self-managing landlords.
• Full functionality requires switching to PayProp’s dedicated client account.

Pricing

• Platform Fee: Typically 0.9 %–1.2 % of rent collected (custom quotes by portfolio size).
• No setup cost; training and onboarding included.

Ideal Use Cases

Letting agents who want hands-free automated rent collection, instant landlord payouts, and a single compliance-ready ledger that keeps auditors happy.

3. Hammock

Automated rent tracking and property finance tools designed for UK landlords.

Best For

UK landlords and property investors who want real-time rent tracking, simplified tax reporting, and Open Banking integration without switching bank accounts.

Key Features

• Automated Rent Monitoring: Links to your UK bank account and matches incoming rent to tenants and properties.
• Real-Time Alerts: Notifies you of missed or late payments so you can act quickly.
• MTD-Compatible Tax Reports: Prepares rental income summaries and expense reports for HMRC submissions.
• Mobile App Access: Manage properties, payments, and finances from anywhere using the Hammock app.

Pros

• Connects with over 50 UK banks.
• Reduces spreadsheet use and manual rent checks.
• Ideal for landlords preparing for Making Tax Digital.
• No need to switch existing bank accounts.

Cons

• Rent collection is passive; tenants must initiate payment.
• Some features may be limited for letting agencies.
• Requires tenants to pay via external banking apps.

Pricing

• From £5.99/month for 1–3 properties.
• Scales to £41.60/month for larger portfolios.

Ideal Use Cases

DIY landlords seeking affordable automated rent collection and hands-off finance tracking for small to mid-size UK portfolios.

📚 Guide to MTD for Landlords

4. Renthub

Simple, Open banking–powered automated rent collection built for independent landlords and small property portfolios.

Best For

UK landlords managing a small number of properties who want an easy-to-use platform to automate rent requests and track payments without relying on spreadsheets.

Key Features

• Instant Bank Payments: Tenants pay via a secure Open Banking link using their own banking app.
• Automated Payment Requests: Schedule rent collection reminders and recurring requests.
• Payment Tracking Dashboard: View all incoming rent in one place and spot late payments quickly.
• No Setup Required: Get started without needing complex integrations or new accounts.

Pros

• No need for landlord or tenant to download an app.
• Faster settlement than traditional card-based systems.
• Ideal for self-managing landlords who want to save time.
• Backed by FCA-regulated infrastructure.

Cons

• Requires tenant action each time (not a pull-based method).
• Limited features for large agencies or multi-region portfolios.
• May not support advanced reporting or custom workflows.

Pricing

• Pay-as-you-go model with low transaction-based fees.
• No monthly subscription or hidden charges.

Ideal Use Cases

Small portfolio landlords seeking an affordable, app-free automated rent collection tool that eliminates manual tracking and improves tenant accountability.

5. Re-Leased

Property management software with built-in automated rent collection, tailored for commercial and mixed-use landlords.

Best For

Commercial landlords, asset managers, and mixed-use portfolio owners who want rent automation alongside full property, lease, and maintenance management.

Key Features

• Automated Rent & Service Charge Collection: Schedules, tracks, and reconciles recurring payments across complex portfolios.
• Bank Feeds & Reconciliation: Syncs with UK bank accounts to match rent payments to tenant records in real time.
• Arrears Management Tools: Alerts for late payments, auto-generated reminders, and tracking of recovery actions.
• Xero & QuickBooks Integration: Seamless accounting sync for rental income and operational costs.

Pros

• Built for commercial property complexity.
• Centralises rent, leases, reporting, and compliance.
• Helps reduce late payments and streamline admin.
• Scalable from 10 to 10,000+ units.

Cons

• More expensive than tools aimed at residential landlords.
• May be overkill for simple buy-to-let portfolios.
• Requires onboarding and training to unlock full value.

Pricing

• Custom pricing based on portfolio size and feature set.
• Demo and consultation available on request.

Ideal Use Cases

Commercial landlords and asset managers need an end-to-end property operations and automated rent collection in one enterprise-grade platform.

6. Arthur Online

Comprehensive property management platform with built-in automated rent collection for UK landlords and letting agents.

Best For

Letting agencies, portfolio landlords, and property managers who want to manage rent, tenants, maintenance, and communications in one connected system.

Key Features

• Automated Rent Reminders & Collection: Sends rent requests, reminders, and tracks payments automatically.
• Tenant App Access: Tenants can view rent due, pay via integrated options, and track arrears.
• Bank Feed Reconciliation: Connects with bank accounts to match rent payments to tenant records.
• Full Property Management Suite: Includes tenancy tracking, maintenance logs, and contractor coordination.

Pros

• Designed specifically for UK property professionals.
• Integrates with Xero, QuickBooks, and Stripe.
• Mobile access for both landlords and tenants.
• Scales well across single or multiple portfolios.

Cons

• Setup and learning curve for first-time users.
• Some rent collection functions require third-party payment gateways.
• Higher-tier plans needed for full automation features.

Pricing

• Essentials Plan: From £49/month (up to 20 units).
• Additional costs for payment integrations and advanced features.

Ideal Use Cases

Letting agents and professional landlords who want a full-featured platform for operations, tenant engagement, and automated rent collection with built-in accounting and maintenance workflows.

Wrapping Up

Choosing the right automated rent collection system depends on your property setup, cash flow needs, and how much manual admin you’re willing to eliminate. Here’s a quick recap of the seven systems featured:

• Finexer is ideal for landlords and letting agents who want instant, bank-to-bank payments with no card fees, no chargebacks, and up to 90% savings on transaction costs. Its fast deployment, usage-based pricing, and QR/payment link options make it a future-ready choice.
• Hammock offers real-time rent monitoring and expense tracking, making it perfect for DIY landlords preparing for Making Tax Digital compliance.
• PayProp is best suited for letting agencies that want an end-to-end system for rent collection, landlord payouts, and full audit trails, especially where client-money handling is required.
• Renthub is a lightweight, app-free tool designed for small landlords who need simplicity, instant payment links, and an easy entry into Open Banking payments.
• Re-Leased supports complex portfolios with commercial or mixed-use properties, offering full lease automation, bank integration, and enterprise-grade reporting.
• Arthur Online combines rent collection with tenancy management, maintenance coordination, and tenant-facing features, ideal for growing agencies seeking a full property management platform.

Each system solves rent collection in a different way. But if your priority is faster settlement, lower processing costs, and minimal disruption, Finexer offers the most streamlined, scalable and cost-effective approach, especially for landlords ready to move beyond card-heavy workflows.